5 ways ECM supports your decision-making process

Every hour of the day we make some 2,000 decisions, whether in personal or professional areas. Most of these mundane decisions are made based on gut instinct; sometimes we are not even consciously aware of the process. In business, however, things are a bit different. Decisions have to be made based on facts, because they could have potentially far-reaching consequences.

In this context, two questions are key: What are the conditions for good decision-making? And what could prevent you from making decisions quickly and expertly?

What are some of the situations that can exacerbate decision-making?

1. You cannot access the information you need at any time or from anywhere.
2. The information is difficult to find or has been lost.
3. The information available cannot be compiled or processed properly for the decision-making process.
4. Coordination and approvals take too long and the decision-making process is not clearly defined.

An ECM system such as Doxis addresses exactly these hindrances and provides an information platform to support you, even with future decisions. Here are 5 ways ECM supports decision-making:

“Anyplace, anywhere, anytime" – our workplace is no longer a fixed place where you have to go in order to get the information you want. With a web or desktop client and a mobile app, Doxis allows you to access data anywhere and at any time.

Centralized archiving of paper documents is gradually becoming a thing of the past. With the spread of digitalization and the rise of apps, the right application is available for every need. As a result, new documents and information are being created on a daily basis. The principle "There is an app for everything" is helpful for users, but it makes it difficult or virtually impossible to bring together the information for any decision-making process, because the information is contained in numerous apps and thus in isolated data pools. 

Doxis follows the approach of integrating existing information silos (content federation) and finding and using them in this way (enterprise search). Existing sources (including file share tools, SharePoint, Microsoft Office 365, etc.) can be integrated and combined as an option.

Bringing the available information together is an important step to creating a foundation for good decision-making. In this way, your ECM system functions as a single source of truth to access a data pool.

In an active process, it is possible to add further information and conduct alternative searches or analyses of this information.

To advance the workflow, a task is completed in Doxis when a decision is made. The decision-making process can be steered by predefined selection options (e.g. rejected or approved) and a maximum processing or decision-making time.

Doxis provides, based on the aspects described, a sound basis for good decision-making. By analyzing data (including analyzing information in the process and documenting decisions) and by facilitating decision-making, Doxis can give you a competitive advantage in your market: You will be able to respond faster, avoid costly poor decisions, and improve the quality of your products and services.