Electronic archiving with Doxis

All new hard copies are shredded seamlessly. There is no need to store paper any longer!

Nina Orywal, Human Resource Manager, HANSA-FLEX

If you want to respond quickly to customers and business partners and work on business processes without delay, you need immediate access to the right information. Doxis archiving software finds all documents, eFiles, emails, data and processes from across your company and in the right business context. Information archiving preserves your company knowledge and harnesses it for employees across all locations and departments: More productive employees means higher revenues! You no longer have to worry about complying with the EU GDPR and other regulations — Doxis documents and protects all information for you and archives it in line with audit requirements.

With Doxis archiving software, you are always able to find digitally archived content directly and without fuss. No more sifting through applications, individual emails and file directories. The information you need for your work is readily accessible: the most current version of a contract, correspondences with customers and suppliers, invoices, and so much more — the enterprise search finds every document, even those in other locations throughout the company. The Doxis viewer displays over 250 file formats: No need to install PDF viewers, multimedia programs, ERP, CRM, CAD and other original applications.

No matter if you have 10,000 or 10 billion documents, 50 or 50,000 employees — the flexible archiving software scales dynamically with your business. With only one installation, all of your company's worldwide locations can work with the same archiving system. Everyone has access to all the information they need 24/7. There are so many use cases for electronic archiving. Here are some of them:

It documents your decisions, your actions and your processes. What's more, you must ensure that information remains immutable, is readable and can be analyzed. With certified archiving software Doxis, you can fulfill legal requirements and standards, e.g. for:

How does information get into the electronic archive? That's easy: Doxis suggests a customer, process or project context to which employees can assign documents. Alternatively, Doxis automatically handles document filing itself using cognitive services. Defined retention periods and access permissions are automatically triggered and protect your data from loss and misuse. The user-friendly archiving software recognizes which documents have already been archived and consequently prevents non-compliant duplicate filing.