Best Practice Randstad Germany

Area of application	Archiving of personnel documents with SAP integration
Industry	Employment services
Employees	Around 57,000 (2015)
Turnover	€1.97 billion (2015) in Germany
Headquarters	Eschborn
Integration	SAP HCM
Project scope	Germany

The benefits of the new system are seen daily, and the good working relationship with SER was a key factor in the rapid and successful completion of the project.

Manuela Weil, Project Manager at Randstad

Challenges

Poor performance of the existing archive
High support costs
Architecture of the existing archive no longer up to date
Migration of 27 million existing documents
Archiving of all personnel documents from SAP Folder Management

Targets

To provide a high-performance, stable, modern archive for personnel documents
To improve the IT support infrastructure
To reduce operating costs
To provide direct access to 27 million documents

Solutions

Personnel records archive
Full-text recognition (OCR) in all documents
Operation in central Randstad data centre
System cluster for greater fail-safety
NetApp SnapLock long-term storage system

Project overview

Initial situation

Around 2700 Randstad staff throughout Germany are involved in staff recruitment. The activities of the business depend on the pool of applicants and employees. Constant, direct access to all personnel documents is critical to the company's business.

Reasons for SER

Fulfils more requirements than other suppliers
Implements customer requirements flexibly and on schedule
SER close to the Randstad head office in Eschborn

Solution

Archiving of personnel documents and personnel data from SAP HCM

Integration

SAP HCM

Project partner

Scanning service provider HAVI Solutions: migration of existing documents

Volume of documents

27 million personnel documents (existing data), 20,000 to 100,000 new documents a day. Current total: 56.5 million documents in the archive (January 2017)

Users

2500 Randstad employees with SAP access

Implementation

Existing archive replaced
Migration of 27 million stock-related documents
Conversion of TIFF documents to PDF/A
Audit-proof filing of 20,000 to 100,000 new documents in the SER archive each day
Live two months after order placement
Completion of the migration of existing data and archiving solution approved by Randstad after a further two months

How can we help you?

+49 (0) 30 498582-0

Your message has reached us!

We appreciate your interest and will get back to you shortly.